Corporate Gifting
Sending Corporate Gifts to Multiple Addresses: The Planning Checklist
Choosing the gift takes an afternoon. The addresses take a week. Here's how to make that week easier.
Fifty clients in eleven cities, twelve remote employees, three branch offices. The gift decision is the easy part. Getting every box to the right door is the job.
The short answer: collect every address in one spreadsheet using the template below, verify it before you order, and send it with a corporate quote request. Multi-address orders are handled by our team rather than through regular checkout: we ship each gift individually and send tracking back to you.
How a multi-address corporate order works
- Request a quote with your headcount, budget, number of addresses, and the date gifts need to arrive.
- Choose the gift or gifts. One gift for everyone, or different gifts by group.
- Send one recipient spreadsheet with every name and address.
- We assemble and ship each gift individually by UPS Ground.
- Tracking comes back to you, so you can see what has landed without chasing anyone.
The recipient spreadsheet template
Set up one row per recipient with these columns. A complete spreadsheet is the single biggest thing you can do to keep an order on schedule.
| Column | Example | Why it matters |
|---|---|---|
| Recipient name | Jordan Smith | Goes on the label and the card |
| Company | Example Co. | Needed for office deliveries |
| Street address | 123 Main St | Use the full street address |
| Suite / apt | Suite 400 | The most common missing detail |
| City, state, ZIP | Austin, TX 78701 | ZIP decides the route and transit time |
| Phone | (555) 555-0100 | Lets the carrier reach the recipient |
| Gift | Tier A | Which gift this person receives |
| Card message | Thanks for a great year | Personal or standard message |
| Home or office | Office | Helps plan around holiday closures |
The address checklist
- Confirm addresses directly. CRM records go stale. A short email asking recipients to confirm a shipping address catches moves and remote workers.
- Get suite and apartment numbers. They're missing more often than anything else.
- Check office closures. Many offices close or run thin crews in late December. For those recipients, a home address may be safer.
- Flag Alaska and Hawaii. Free shipping covers the US mainland. Alaska and Hawaii addresses ship at calculated UPS rates, and we don't ship outside the US.
- Keep one master file. Version three of a spreadsheet emailed between four people is how gifts go to old addresses.
Timing a multi-address order
Every gift ships by UPS Ground, so the farthest recipient sets the pace. Transit runs about 1–2 business days within Texas and Oklahoma and up to 4–5 business days to the coasts, north, and northeast. Larger or customized orders can take longer to prepare than our standard 1–2 business days, and your quote confirms the production timing. For the full countdown, use our backward planning checklist.
Choosing gifts for a distributed list
When gifts go to homes in many states, a few things help:
- Pick gifts that travel well. Shelf-stable snacks, sauces, and sweets in sturdy containers hold up best.
- Tier by relationship. See our guide to client gifts by relationship and corporate gift budgets.
- Remote employees deserve the same gift as the office. Our guide to individual gifts vs a shared basket covers how to keep it fair.
- Check dietary needs for a list you don't know well. See food gifts for a mixed group.
Frequently asked questions
Can I send corporate gifts to multiple addresses in one order?
Yes, through a corporate order. Request a quote, send us one spreadsheet of recipients, and we ship each gift individually and send tracking back to you. Multi-address orders are handled by our team rather than through regular checkout.
What information do you need for each recipient?
Full name, company if shipping to an office, street address including suite or apartment number, city, state, ZIP code, a phone number for the carrier, which gift they receive, and the card message.
Does shipping cost extra for multiple addresses?
Orders ship free to US mainland addresses under our standard policy. For multi-address corporate orders, shipping and timing are confirmed in your quote.
How far ahead should we start a multi-address order?
Collecting and verifying addresses usually takes longer than anything else, so start that first. Request a quote early so production timing can be confirmed, then allow UPS Ground transit time for the farthest recipient plus a holiday buffer.
One spreadsheet. Every gift shipped and tracked.
Request a Corporate Quote