Corporate Gifting 2026
What to Include in a Corporate Gifting Quote Request
Six details turn "can you send me a quote?" into a same-day answer.
The slowest corporate gift quotes aren't slow because the gifting company is busy. They're slow because the first email said "we're interested in gifts for our clients" and nothing else — and the next five emails had to recover the basics.
The short answer: a quote request that includes headcount, per-person budget, arrival date, delivery plan, branding wishes, and anything you know about the recipients can usually be answered in one pass. Leave those out and every one becomes a round trip — in December, round trips cost days you don't have.
The six details, and why each one matters
| Detail | What to say | Why it shapes the quote |
|---|---|---|
| 1. Headcount | How many recipients, and whether the list might grow | Sets quantities, confirms stock, and determines whether items need to be reserved |
| 2. Per-person budget | A number or range per recipient — not just a total | This is the single biggest lever on what the gift can be |
| 3. Arrival date | The date gifts must be in hands — not the ship date | Production and transit get planned backward from this day |
| 4. Delivery plan | One office drop, or individual addresses (roughly how many, and which states) | Shipping to 40 homes is a different project than one delivery to a lobby |
| 5. Branding & personal touches | Logo, ribbon, card style, engraving — or "none, keep it simple" | Anything custom adds proofing and production time that must fit before the arrival date |
| 6. Recipient notes | Known dietary needs, tastes, or things to avoid | Prevents the re-quote after someone remembers the gluten-free VP |
A copyable quote request
Paste this into the inquiry form or your email, fill in the brackets, and delete what doesn't apply:
We're looking for corporate holiday gifts and would like a quote.
Recipients: [24] — [clients / employees / both], list is [final / may grow to ~30]
Budget: [$65–$80] per person
Arrival: in hands by [December 15]
Delivery: [ship to one office / ship to individual addresses — about [24] addresses, mostly [TX, OK, LA]; we'll provide a spreadsheet]
Branding: [logo on the card / branded ribbon / none — keep it classic]
Recipients to note: [two vegetarians, one nut allergy / nothing known]
Card message: [we'll send one message for all / personalized per recipient]
Contact: [name, phone, best time to reach you]
That's the whole brief. Nine lines, and whoever reads it can price the project, check the calendar, and come back with real options instead of questions.
The details people forget
- The approval layer. If a partner, owner, or finance team has to sign off on the quote, say so — and build their turnaround into your timeline. The quote that waits a week in someone's inbox misses the same shipping cutoffs as the quote that was never sent. Our backward planning checklist walks the full timeline.
- Mixed tiers. It's normal to want something nicer for ten key clients than for the broader list. Say it plainly in the request — "two tiers: 10 at a higher budget, 50 standard" — rather than asking for one quote and negotiating it into two later. Our guide to choosing client gifts by relationship helps draw that line.
- The address list format. You don't need addresses to get the quote, but you'll need them right after approval. A simple spreadsheet — name, company, street, city, state, ZIP, and any suite number — beats a forwarded email chain every time. More in our multiple-address planning checklist.
- The card message. Decide early whether every recipient gets the same message or a personalized one — personalized messages are worth it and take longer to collect from your team than you think. If you're staring at a blank card, start with our holiday gift message examples.
What a good quote should come back with
When the request is complete, expect the response to be concrete: specific gift options at your budget, what's in each one, how branding or personalization would work, the order-by date that protects your arrival date, and what's needed next (usually the address list and a go-ahead). If you instead get a page of clarifying questions, the quote request was missing one of the six details — and if you get a vague "we can do something in that range," ask for contents. You're buying what's inside the box, not the ribbon on it.
Have your six details ready? Send them over and we'll take it from there.
Request a Corporate Gifting QuoteFrequently asked questions
What information do I need to get a corporate gift quote?
Six things: how many recipients, your per-person budget, the date the gifts need to arrive, where they're going (one office or many addresses), whether you want branding or personalization, and anything you know about recipient preferences or dietary needs. With those, a quote can usually come back in one pass instead of a week of back-and-forth.
Should my corporate gift budget be per person or total?
Share both if you can, but per-person is the number that shapes the gift. A $2,500 total means something completely different for 10 recipients than for 100. State it as a range if you're flexible — for example, $60 to $75 per person.
How far in advance should I request a holiday gift quote?
Earlier than feels necessary. Quoting is fast, but approvals on your side, address collection, any personalization, production, and shipping each take days — and all of them sit between the quote and the arrival date. For December delivery, start the conversation in October or November.
Do I need every delivery address before requesting a quote?
No. The quote needs the count and the rough shape — one office, or 40 home addresses across several states. The address list itself can follow after approval, as a simple spreadsheet.